Our Code of Conduct, Safeguarding & Privacy Policy

OUR CODE OF CONDUCT

As a British Cycling Go Ride registered club, we operate a code of conduct that covers all of our riders/parents/carers coaches and volunteers.

 

 

Code of Conduct for Young Rider

Code of Conduct for Parent / Carer

As a member of the club, you are expected to abide by the following code.

I will:

Arrive for training and competition in good time to prepare properly, on a bike that is in good working order.

Wear suitable kit (including a helmet) and clothing for all cycling activity sessions, as agreed with the coach.

Warm up and cool down properly on all occasions.

Come prepared with:  a full water bottle

If appropriate, you will also need lights, an inner tube for my bike, tools for my bike, a waterproof, and a rucksack to carry my own kit.

Play within the rules and respect coaches and all their decisions.

Be a good sport by applauding all good performances, whether they are made by my club or the other cycling club members.

Treat all participants in cycling as I would like to be treated – not bullying or taking unfair advantage of another participant.

Cooperate with my coach, club mates and other cycling club members – remember, without them there would be no club activities.

 

As a parent/carer of a member of the club, you are expected to abide by the following code.

I will:

Advise the coach if my child has to leave early or is being collected by someone other than a parent/carer, giving details of the arrangement including who will be collecting my child, and at what time.

Encourage my child to learn the rules and play within them.

Help my child to recognise good performance, not just results.

Support my child’s involvement and help him/her to enjoy his/her sport.

Remember that children participate in sport for their enjoyment, not my own.

Show appreciation and respect for coaches and other volunteers. Remember, without them, your child could not participate.

SAFEGUARDING

Safeguarding of our club members is our highest priority, and we follow the British Cycling Safeguarding policies and guidelines.

Our Welfare Officer is Christine James.

If anyone has any concerns or worries please contact Christine on: chrisknowle@gmail.com

OUR PRIVACY POLICY

As a British Cycling Go Ride registered club, we operate a code of conduct that covers all of our riders/parents/carers coaches and volunteers.

Privacy Policy for Dartmoor Velo Children’s Cycling Club

Introduction

Dartmoor Velo Children’s Cycling Club (“we,” “our,” “us”) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect the personal data of our members and their guardians.

Data Controller

Dartmoor Velo Children’s Cycling Club is the data controller responsible for your personal data. If you have any questions regarding this policy or our data practices, please contact us at:

Email: dartmoorvelocycling@gmail.com

Information We Collect

We collect and process personal data about our members and their guardians, including but not limited to:

  • Member Information: Name, date of birth, gender, emergency contact details, School attended, medical information (if relevant), cycling ability and achievements.
  • Guardian Information: Name, contact details (phone number, email address, postal address).
  • Membership and Participation: Records of participation in club activities, events, and competitions, membership status, and fee payment history.
  • Media: Photographs and videos taken during club activities and events.
  • Communication Data: Records of communications with us, including emails and messages.

How We Use Your Information

We use the personal data we collect for the following purposes:

  • Club Administration: Managing club membership, organizing activities, events, and competitions, processing membership fees.
  • Communication: Informing members and guardians about club activities, events, updates, and important information.
  • Health and Safety: Ensuring the safety and well-being of our members, including managing medical information for emergencies.
  • Promotions: Using photos and videos of club activities for promotional purposes on our website, social media, and marketing materials (with prior consent).
  • Legal Compliance: Complying with legal obligations and safeguarding the rights and safety of our members.

Legal Basis for Processing

We process personal data based on the following legal grounds:

  • Consent: Where we have obtained your explicit consent to process your data for specific purposes.
  • Contractual Necessity: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
  • Legal Obligation: Where processing is necessary to comply with a legal obligation to which we are subject.
  • Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party, except where such interests are overridden by your rights and interests.

Data Sharing

We may share your personal data with:

  • Service Providers: Third-party service providers who assist us in running the club and providing services (e.g., payment processors, IT services).
  • Regulatory Bodies: Authorities or regulatory bodies where we are required to do so by law.
  • Other Members: With your consent, we may share certain information with other club members (e.g., contact details for organizing carpooling).

We do not sell or rent your personal data to third parties.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include secure storage solutions, access controls, and data encryption.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting requirements. Once we no longer need your data, we will securely delete or anonymize it.

Your Rights

You have the following rights regarding your personal data:

  • Access: The right to request a copy of the personal data we hold about you.
  • Rectification: The right to request correction of any inaccurate or incomplete data.
  • Erasure: The right to request deletion of your personal data, under certain conditions.
  • Restriction: The right to request restriction of processing of your personal data.
  • Data Portability: The right to request the transfer of your data to another organization or directly to you, in a structured, commonly used, and machine-readable format.
  • Objection: The right to object to the processing of your personal data where we rely on legitimate interests as the legal basis.
  • Withdraw Consent: The right to withdraw your consent at any time, where we are relying on consent to process your data.

To exercise any of these rights, please contact us using the details provided above.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, notified to you by email. Please check back frequently to see any updates or changes.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Email: dartmoorveloctcling@gmail.com

Thank you for being a part of Dartmoor Velo Children’s Cycling Club. We value your privacy and are committed to protecting your personal data.

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